The header is always the first line of a CSV file in DATEV format. It contains all the necessary information to process the file correctly in DATEV Accounting. The header line also makes it possible to import the files automatically from outside (for details, see Import/Export).
In general, the header can have the same record structure for all format descriptions. Only for the format descriptions of the transaction data must additional attention be paid to the specification of certain data fields, which, on the other hand, do not have to be filled in for the master data. Which data fields are affected by this is indicated in the table for the record structure.
Examples
Here are two examples of valid headers for a CSV file in DATEV format.Booking batch:
"EXTF";700;21;"Buchungsstapel";13;20240130140440439;;"RE";"";"";29098;55003;20240101;4;20240101;20240831;"Buchungsstapel";"WD";1;0;0;"EUR";;"";;;"03";;;"";""
Debtors / creditors:
"EXTF";700;16;"Debitoren/Kreditoren";5;20240130140659583;;"RE";"";"";29098;55003;20240101;4;;;"";"";;;;"";;"";;;"03";;;"";""
Sentence structure
The following header structure must be adhered to. To describe the properties of a data field, we use simple regular expressions. Notation for the field "Expression"
# |
Heading |
Expression |
Description |
|---|---|---|---|
| 1 | Indicator | ^["](EXTF|DTVF)["]$ | EXTF = Export from 3rd party app DTVF = Export from DATEV app |
| 2 | Version number | ^(700)$ | Version number of the header. The version number can be used to process older versions in a backward-compatible way. |
| 3 | Format category | ^(16|20|21|46|48|65)$ | 16 = Accounts receivable/payable 20 = G/L account labels 21 = Posting batch 46 = Terms of payment 48 = Miscellaneous addresses 65 = Recurring postings |
| 4 | Format name | ^["](Posting batch|Recurring postings|Debtors/creditors| G/L account labels| Payment terms| Miscellaneous addresses)["]$ |
Format name |
| 5 | Format version | ^(2|4|5|13)$ | Accounts receivable/payable = 5 G/L account labels = 3 Posting batches = 13 Payment terms = 2 Recurring postings = 4 Miscellaneous addresses = 2 |
| 6 | Created on | ^([2])([0])([0-9]{2})(0[1-9]|1[0-2])(0[1-9]|[1-2][0-9]|3[0-1])(2[0-3]|[01][0-9])([0-5][0-9])([0-5][0-9][0-9][0-9][0-9])$ |
Timestamp: YYYYMMDDHHMMSSFFF |
| 7 | Imported | ^[]$ | |
| 8 | Origin | ^["]\w{0,2}["]$ | RE |
| 9 | Exported from | ^["]\w{0,25}["]$ | e.g. Max Mustermann |
| 10 | Imported from | ^["]\w{0,25}["]$ | e.g. Admin |
| 11 | Advisor number | ^(\d{4,6}|\d{7})$ |
Range 1001-9999999 |
| 12 | Client number | ^\d{1,5}$ | Range 1-99999 |
| 13 | WY start date | ^([2])([0])([0-9]{2})(0[1-9]|1[0-2])(0[1-9]|[1-2][0-9]|3[0-1])$ | Fiscal year start Format: YYYYMMDD |
| 14 | Goods account length | ^[4-8]$ | Number length of the G/L accounts. Value must match the configuration of the mandate in the DATEV app during import. |
| 15 | Date from | ^([2])([0])([0-9]{2})(0[1-9]|1[0-2])(0[1-9]|[1-2][0-9]|3[0-1])$ | Start of the period of the batch Format: YYYYMMDD |
| 16 | Date until | ^([2])([0])([0-9]{2})(0[1-9]|1[0-2])(0[1-9]|[1-2][0-9]|3[0-1])$ | End of the period of the batch Format: YYYYMMDD |
| 17 | Name | ^["][\w.-/ ]{0,30}["]$ | Name of the batch e.g. Outgoing invoice 02/2024 |
| 18 | Dictation abbreviation | ^["]([A-Z]{2}){0,2}["]$ | Code in capital letters of the editor e.g. "MM" for Max Mustermann |
| 19 | Posting type | ^[1-2]$ | 1 = Financial accounting (default) 2 = Annual financial statements |
| 20 | Reporting purpose |
^(0|30|40|50|64)$ | 0 = independent (default) 30 = tax law 40 = costing 50 = commercial law 64 = IFRS |
| 21 | Fixed depreciation | ^(0|1)$ | 0 = no fixation 1 = fixation (default) |
| 22 | WKZ | ^["]([A-Z]{3})["]$ | ISO code of the currency "EUR" = default List of ISO codes |
| 23 | Reserved | ^[]$ | Blank field |
| 24 | Derivative indicator | ^["]["]$ | Blank field |
| 25 | Reserved | ^[]$ | Blank field |
| 26 | Reserved | ^[]$ | Blank field |
| 27 | G/L account frame |
^["](\d{2}){0,2}["]$ | G/L chart of accounts used for the transaction data |
| 28 | ID of the industry solution |
^\d{0,4}$ | If a special DATEV industry solution is used | .
| 29 | Reserved | ^[]$ | Blank field |
| 30 | Reserved | ^["]["]$ | Blank field |
| 31 | Application information |
^["].{0,16}["]$ | Processing identifier of the issuing application e.g. 02/2024 |